Step 1 - Travel Documents

A package of Travel Documents will be sent to the pilgrims approximately 30 days prior to departure (inclusions noted below.) What we send and when: www.206tours.com/travelpackage

Step 2 - Invitations

We recommend the meeting take place approximately 7-10 Days prior to departure. Inform the pilgrims to bring their Travel Documents with them.

Step 3 - Arrival

Feel free to have refreshments and set up for everyone. As they come in, check their names off (so you can email anyone who was not able to attend.)

Step 4 - Open the meeting with a Prayer

There is no better way to start than with a prayer. If the Spiritual Director is with you, he can open with it – otherwise – the Group Leader can.

Step 5 - Introduction

You can start the meeting by welcoming everyone, and then go around the room and have everyone introduce themselves. If there is time, you can also ask if each person could share a little bit about what brought them to join the pilgrimage.

Step 6 - Go through the Travel Documents

*Group Leaders: Please bring your Travel Documents for Presentation*
Pull everything out and go over each item that was included in the Travel Documents – and show them to the Group. This will help everyone to make sure they have everything – and that nothing is missing

Note: Point out that they must utilize the Luggage Tags, Lanyard/Nametag, and 206 Tours Bag. 206 Luggage Tags will help the Porters keep track of the Groups Bags. Wear the Nametag and Lanyard when enter the Arrival’s Hall – and throughout the pilgrimage. This will help the Guides keep track of everyone and allow access to the Hotels, Bus, Museums, Restaurants etc.

Step 7 - Go through your Final Confirmations Email and review the “Know Before You Go” link

Enclosed in the Final Confirmations Email will be a the Contact Information for your Guide/Escort, Emergency Team, and Hotel Information. It also contains links to the Tour Website (for Daily Itinerary), Know Before You Go (covering: What to pack, Currency, TSA Regulations, Weather, FAQ etc.), Travel Insurance (for a full list of coverage), and Accessibility (details of how much walking, walkers, wheelchair at the Airport etc.)

Visit these Links prior to the Meeting for your own reference. Review all of the information your pilgrims will see - and you can decide what larger topics you want to address during your meeting. Then print out a picture of the First Page of the Website and show them so they see what it looks like, and encourage them to take the time and read through that Page.

This helps in two (2) ways:
· Everyone will be on the same page and get to hear all of the answers
· Confirms to the pilgrims that all of the questions they have (and could have in the future) about their pilgrimage, is answered there.

Step 8 - Q & A

Open the floor to any of the pilgrims who have any questions. Should there be any questions that are not answered in the Links, write them down and we will be happy to answer them for you.
Hint: For those Groups considering arranging a Bus to bring their group to/from the Airport – this would be the best time to address that.

Step 9 - Closing

Thank everyone who came out, and we look forward to seeing you on this Pilgrimage!
Close with a Prayer.

Step 10 - Contact 206 Tours (Optional)

Email your Account Manager if there were any questions not answered

Any Questions? Feel free to Contact Us:
groups@206tours.com
631-361-4644